Matric Number Generating System 1.0

Matric Number Generating System by TimHitek Corp. is a secure, configurable platform that automates the creation and management of unique matriculation numbers for students and staff. Designed for universities, colleges, and polytechnics, it standardizes ID formats, eliminates duplicates, and integrates seamlessly with your existing admissions and student information systems.

Key features

• Flexible numbering schemes: Build rules using year of entry, program, department, campus, and sequential counters, with optional check digits and custom prefixes/suffixes.
• Real-time validation: Prevent duplicates and invalid formats with live checks and configurable constraints.
• Automated assignment: Generate and assign matric numbers at key milestones—application, admission, registration, or first course enrollment.
• Bulk operations: Import applicants, generate IDs in batches, and export to CSV/Excel.
• Integrations and API: Connect to SIS/ERP/LMS and ID card systems via REST APIs and webhooks; support for barcode/QR encoding.
• Roles and approvals: Role-based access control, maker–checker workflows, and granular permissions.
• Audit and reporting: Comprehensive audit trails, usage analytics, cohort summaries, and gap detection.
• Multi-campus support: Manage multiple institutions, campuses, or colleges under one tenancy.
• Localization: Configure formats, separators, and length to meet institutional or regulatory standards.

Security and compliance

• Encryption in transit and at rest, configurable data retention, and field-level masking.
• Single sign-on (SAML/OAuth) and optional multi-factor authentication.
• Daily backups and disaster recovery options.
• Designed to help institutions meet data protection obligations (e.g., FERPA in the U.S.; GDPR where applicable).

Deployment and usability

• Available as cloud (SaaS) or on-premises.
• Web-based, responsive interface optimized for desktop and mobile.
• Scalable architecture to support peak admissions periods.

Typical workflow

1. Define numbering rules per intake, program, or campus.
2. Integrate with admissions/SIS to trigger automatic assignment.
3. Validate, approve, and publish matric numbers.
4. Sync to downstream systems and print ID cards or encode barcodes/QR codes.

Benefits

• Consistency and accuracy across cohorts and departments.
• Faster admissions processing and reduced manual errors.
• Improved auditability and reduced risk of duplicate or fraudulent IDs.
• Better visibility with real-time reports and analytics.

Support and services

• Guided onboarding and configuration.
• Data migration assistance and administrator training.
• Tiered support SLAs with email, chat, and optional 24/7 coverage.

Minimum requirements

• Modern web browser (latest Chrome, Edge, Firefox, or Safari).
• For on-premises: Windows or Linux server with a supported relational database (e.g., PostgreSQL or MySQL) and HTTPS enabled.

TimHitek Corp. built the Matric Number Generating System to give registrars and IT teams a reliable, compliant, and scalable way to assign and manage matric numbers—so your institution can focus on enrollment success, not administrative overhead.

Matric Number Generating System is developed by TimHitek Corp.. The most popular version of this product among our users is 1.0. The name of the program executable file is MatricNumberGen..exe.

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